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Free resignation letter generator

Fill in a few details, pick a tone and get a clear, polite resignation letter you can copy, download or print. No account, no AI, and nothing you type leaves your browser.

Write your resignation letter

The letter updates as you type. Empty fields show a placeholder in brackets, so you can see where each detail goes.

Dear [Manager's name], I am writing to give formal notice of my resignation from the position of [Job title] at [Company]. My last working day will be [Last working day]. In the time remaining I will complete my current responsibilities and help with the handover of my duties, including documenting open work and supporting whoever takes it on. Please let me know the next steps for my exit, including my final paycheck and any benefits paperwork. Sincerely, [Your name]

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Notice in the US

Most US jobs are at-will, which means either you or your employer can usually end the job at any time. No federal law sets a notice period for an employee who resigns, so two weeks is a custom rather than a legal rule. A contract, a union agreement or company policy can ask for more, so check your contract.

Source: US Department of Labor, Termination

General information, not legal advice. Your contract is the first place to look.

Notice periods by country

Stated generally, with the official source for each. Your own contract is the document that decides.

US

Most US jobs are at-will, which means either you or your employer can usually end the job at any time. No federal law sets a notice period for an employee who resigns, so two weeks is a custom rather than a legal rule. A contract, a union agreement or company policy can ask for more, so check your contract.

Source: US Department of Labor, Termination · US letter page

UK

If you have been in your job for more than a month, the legal minimum is one week of notice. Your contract can require more, and often does, so the notice period in your contract is the one to follow. Notice usually starts the day after you hand it in, and giving it in writing means you have a record.

Source: GOV.UK, Handing in your notice · UK letter page

India

For most private-sector jobs in India, your notice period is set by your appointment letter or employment contract, and in establishments that have them, by the certified standing orders. There is no single figure that applies to everyone, so check your contract. If you want to leave before your notice ends, ask about a buyout or an early release in writing.

Source: Ministry of Labour and Employment, Government of India · India letter page

Canada

Most employees in Canada are covered by the employment standards of their province or territory. Federally regulated industries, such as banking, telecommunications and interprovincial transport, follow the Canada Labour Code instead. Whether you must give notice, and how much, depends on where you work and on your contract, so check both.

Source: Government of Canada, Federal labour standards · Canada letter page

Australia

The notice you must give when you resign usually comes from your award, enterprise agreement or employment contract. Casual employees generally do not have to give notice. Check your award or contract for the period that applies to you.

Source: Fair Work Ombudsman, Resignation and notice · Australia letter page

How to hand in your resignation

Check your notice period

Your contract, award or appointment letter says how much notice you owe. Count from the day after you hand in your letter unless your contract says otherwise.

Tell your manager first

A short conversation before the letter lands is the usual courtesy. Then send the letter the same day, so there is a written record of the date.

Keep a copy

Save the letter and any reply. If there is ever a question about when your notice started, that record answers it.

Questions

Resignation letter questions

How much notice do I need to give in the US?

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Most US jobs are at-will, which means either you or your employer can usually end the job at any time. No federal law sets a notice period for an employee who resigns, so two weeks is a custom rather than a legal rule. A contract, a union agreement or company policy can ask for more, so check your contract. Source: US Department of Labor, Termination.

What should a resignation letter include?

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Your name, your manager, your job title, the company, a clear statement that you are resigning and your last working day. A short thank-you and an offer to help with the handover are common. A reason is optional, and you do not owe one.

Do I have to give a reason for resigning?

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No. A resignation letter is a record of the decision and the date, not a negotiation. If you want to give a reason, one neutral sentence is enough. Leave complaints for an exit interview or a conversation, not the letter that goes in your file.

Should I tell my manager before I send the letter?

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Where you can, yes. Telling your manager in person or on a call first, then sending the letter the same day as the written record, is the usual courtesy. The letter is what fixes the date your notice starts.

Is this generator free, and is my information saved?

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It is free and needs no account. The letter is filled in inside your browser from the fields you type. Nothing is sent to a server or stored, and there is no AI involved, so you can copy, download or print the result and close the page.

Can my employer refuse my resignation?

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In general an employer cannot stop you resigning, but your contract can require a notice period, and leaving without serving it can have consequences such as a pay deduction or a claim for breach of contract. Check your contract, and where you want to leave early, ask in writing to shorten or buy out your notice.

What to do next

Once the letter is in, the next job is the one you are moving to. If you are still applying, run your resume through the free checker. It reads your file the way a parser would and shows what is missing, with no account.

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Sources & further reading

The notice-period notes on this page draw on these official sources.

US Department of Labor, Termination, notice when resigning in the US
GOV.UK, Handing in your notice, notice when resigning in the UK
Ministry of Labour and Employment, Government of India, notice when resigning in India
Government of Canada, Federal labour standards, notice when resigning in Canada
Fair Work Ombudsman, Resignation and notice, notice when resigning in Australia

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